Data Visionary Privacy Policy

Effective Date: 10-01-2025

This Privacy Policy governs the manner in which DataVisionary, Inc. (“DataVisionary,” “we,” “us,” or “our”) collects, uses, maintains, and discloses information collected from users (“Users”) of the www.datavisionary.ai website (the “Site”) and any Subscription Service or Consulting Services offered by DataVisionary.

We are committed to protecting your privacy, maintaining transparency, and complying with all applicable laws and regulations, including the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), where applicable.

Personal Identification Information

We may collect personal identification information from Users in a variety of ways, including when Users visit the Site, register, request a demo, subscribe to communications, fill out a form, or engage in other activities or services. Users may be asked for information such as:

• Name
• Email address
• Phone number
• Organization name
• Payment information (if applicable)

Users may also visit our Site anonymously. We will collect personal information only if voluntarily submitted. Refusal to provide information may limit access to certain features or services.

Non-Personal Identification Information

We may collect non-personal identification information about Users when interacting with the Site. This may include:

• Browser type
• Device type
• Operating system
• Internet service provider
• Referring/exit pages
• General usage patterns

This information helps us improve performance, security, and user experience.

Cookies

The Site may use “cookies” to enhance User experience. Cookies are small files placed on a User’s device for record-keeping and analytics purposes. Users may choose to disable cookies through their browser; however, some features of the Site may not function properly without them.

How We Use Collected Information

Data Visionary may collect and use information for purposes including:

• To provide services: Delivering our Subscription Service and Consulting Services.
• To improve customer service: Helping us respond more effectively to inquiries and support needs.
• To personalize user experience: Understanding how Users interact with the Site and platform.
• To improve our Site and platform: Using aggregate data to guide enhancements.
• To send communications: Sending periodic emails or updates related to services, news, or resources. Users may unsubscribe at any time.

We will never use Customer Data in a way that violates HIPAA or other applicable privacy laws.

How We Protect Your Information

We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of personal information and Customer Data.

• Encryption: Sensitive data is transmitted over SSL-secured channels and encrypted at rest and in transit.
• Compliance: Our systems are designed to meet HIPAA, SOC 2, and other industry-standard safeguards.
• Access Control: Personal and Customer Data is accessible only to authorized personnel with a legitimate business need.

Sharing Your Personal Information

• We do not sell, trade, or rent personal information.
• We may share aggregate, non-identifiable demographic information with trusted affiliates or partners for business purposes.
• Where necessary to deliver services (e.g., payment processors, secure hosting providers), third-party partners are contractually bound to maintain confidentiality and security.
• If applicable, Business Associate Agreements (BAAs) will govern relationships with partners handling Protected Health Information (PHI).

Third-Party Websites

Our Site may contain links to third-party websites. We do not control or endorse the content or privacy practices of these external sites. Users are encouraged to review the privacy policies of those websites independently.

Advertising

From time to time, we may use third-party services for analytics or advertising. These providers may use cookies to serve relevant ads or measure campaign performance. This Privacy Policy does not cover third-party advertiser cookies.

HIPAA Compliance

When handling PHI on behalf of Covered Entities or Business Associates, DataVisionary complies with HIPAA requirements:

• We sign Business Associate Agreements (BAAs) where required.
• PHI is accessed, stored, and transmitted only as permitted by law and the applicable BAA.
• We maintain appropriate safeguards to prevent unauthorized use or disclosure of PHI.

Changes to This Privacy Policy

Data Visionary may update this Privacy Policy at any time. Updates will be posted on this page with a revised “Effective Date.” We encourage Users to review this policy periodically. Continued use of the Site or Services after changes constitutes acceptance of the updated policy.

Your Acceptance of These Terms

By using the Site or Services, you signify your acceptance of this Privacy Policy and our Terms of Service. If you do not agree, please discontinue use of the Site and Services.

Contacting Us

If you have any questions about this Privacy Policy, HIPAA compliance, or our data practices, please contact us:

Data Visionary, AI LLC
4167 Cranberry Ln,
Williamsburg, MI 49690
Email: privacy@datavisionary.ai

© 2025 DataVisionary, Inc. All rights reserved.

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